South Midwest Region Club Information & Rules
For all questions concerning club issues, contact the following:
USAT National Club Membership
Sport Development Coordinator
SMW Clubs Committee Chairman
CLUB CHAMPIONSHIP RULES
Links to Templates for Club Rosters and Club Scoring are at the bottom of this page.
PLEASE READ THE BELOW INFORMATION CAREFULLY. SCORE SHEETS TURNED IN INCORRECTLY WILL BE THROWN OUT. IF YOU DO NOT UNDERSTAND PLEASE ASK QUESTIONS PRIOR TO TURNING IN A SCORE SHEET.
All Multi-sport races held throughout the United States and foreign countries sanctioned by USA Triathlon and/or the International Triathlon Union are eligible (including all Ironmen events). This includes USAT sanctioned aquabike and aquathlon races. Starting January 1 and ending December 15, any USAT or ITU sanctioned or Ironman multisport race ( including at least 2 venues of swimming, biking, or running) in which a club member participates can be counted toward Club Championship Series Points. Cash prizes will be shared among all participating clubs totaling $6000 at the end of year upon completion of a W-9 tax form.
USAT MEMBERSHIP AND CLUB INFORMATION
All clubs must be current and registered with USAT at least 1 week prior to any race they want to compete for points in. All clubs should submit a club roster along with a brief bio about the club and its’ activities. The bio should include a list of any races that your club hosts along with pertinent information about those races, date, place, distances, etc. for publication at the SMW website and in the newsletter. Clubs are welcome to submit club pictures for inclusion in the SMW website photo gallery.
The SMW Region Club chairman must receive/have each participating club's roster upon initial participation and then updated once each quarter for additions and deletions of members. The roster must be on the SMW Regions CLUB ROSTER TEMPLATE found on the SMW region web site. See link to template below. The roster must also include full contact information for your club's representative.
Clubs must count all members even if they do not race.
Each person may only race and receive points for one club. A club member that is listed on more than one club roster will be disqualified from all competitions for the year and the clubs involved will receive a 10 point penalty. Disqualification to be determined on a case by case basis and decided by the SMW Region Clubs Chairman.
Elite/Pro triathletes who are members of a club may earn performance points for that club in their elite division or as an age grouper if there is no elite division.
Each club's president/contact is responsible for entering their total points by race to the following online Google document:
Contact Jane by email at firstname.lastname@example.org for the password needed to enter your race points, or if your club is not shown on the dropdown menu. You will also continue to send your club's detail points by race, by participant, from each race to the SMW Region Clubs Chairman in the required excel template. The club president/contact must at the same time submit a web site where the results for each race can be found. In the event results cannot be verified by the Regional Clubs Chairman that race will not be counted. A SMW Regions CLUB SCORE SHEET must be turned in for each race. See link to template below. All club points along with results verification information must be received by the clubs chairman as follows:
Race participation points for races between:
January 1 – March 31 Points must be entered into the online database and detail participation forms emailed to club chair by May 1.
April 1 – June 30 Points must be entered into the online database and detail participation forms emailed to club chair by August 1.
July 1 – September 30 Points must be entered into the online database and detail participation forms emailed to club chair by November 1.
October 1 – December 15 Points must be entered into the online database and detail participation forms emailed to club chair by December 18.
We encourage reporting your points as quickly as you can. The database will be monitored for race points reported outside of the above time lines. Race points reported after the reporting deadlines will be eliminated from the database and not counted. The reporting deadlines are generous and should allow adequate time to gather your members’ race activity.
An inaccurate score sheet may be thrown out. Please pay attention to the below Overall winners section.
There is no maximum or minimum points requirement.
NON CLUB MEMBERS
If a competitor other than a club member is in the top 5 that position is lost and no competitor points will be awarded for that place.
Relay teams are only eligible for participation points and ONLY if all 3 members of the relay team are members of the club. 1 participation point per team member will be awarded per relay team that meets the membership criteria.
When offered, Clydesdales and Athenas will be counted as distinctive age groups for our scoring purposes.
When offered, paratriathlon categories will be counted as distinctive age groups for our scoring purposes.
Each participant from your club whether they placed or not, receives 1 participation point, but they must finish the race to qualify. Example: Your club has 11 finishers, you get 11 points. Club members that are annual members of USAT (must provide USAT # with roster) will receive an additional participation point. Therefore, if all of your finishers are annual USAT license holders, you would receive 22 participation points.
SCORE SHEETS ARE ON THE HONOR SYSTEM
Any score sheet that is found to be inaccurate may cause that clubs score for that race to be thrown out. Multiple inaccuracies may be cause for a club to be disqualified for the year. All clubs participating in the points competition will have their reported race results randomly audited for accuracy.
RACE POINT VALUES
The USAT National championships (held anywhere within the U.S.), SMW regional championships and the 8 State Championship races (duathlons & triathlons) picked by the SMW Region championship committee will carry double the normal point values of other races. For a list of championship races, go to the CHAMPIONSHIPS page on the web site. In each age group, the following points will be awarded for non championship races:
NO POINT DUPLICATIONS ALLOWED BETWEEN OVERALL AND AGE GROUP WINNERS
If Race Director goes 5 deep on Overall then the points for fourth and fifth place overall will be 9 and 8 points, respectively.
If Race Director goes 5 deep on Masters placing then fourth and fifth place will be 7 and 6 points, respectively.
If Grandmasters are awarded beyond first place, contact Club Chair for scoring.
*If awarded or is a designated category by Race Director
USAT National, Regional and State Championship races will be double the above listed points!
The club with the most participation points wins in the event of a tie at year end. If still tied, then the club with the most 1st place points wins.
Cat. 1 250+ members
Cat. 2 130-249 members
Cat. 3 80-129 members
Cat. 4 30-79 members
Cat. 5 2-29 members
Clubs must count ALL members whether they compete in multisport or just single sport events. A club's category will be set by the largest roster submitted by that club during the year. If a club starts in Cat. 5 but adds members and moves to Cat. 4 during the season (Jan. to Dec.) then they will be scored against Cat. 4 clubs even if they lose members and go back down to Cat. 5.
Awards budget is set annually by the SMW council. This year's budget is $6000 which will be divided among all participating clubs.
Maximum dollars awarded is subject to change depending upon the budget and council approval.
Rules subject to change at the discretion of the SMW Regional Council. Total race points by race must first be entered at the following Google document online: http://triokc.org/smw. You will need to get the password from the Clubs Chair, Jane Hresko, at email@example.com. Every club MUST also fill out the required excel template reporting their race results by participant and email to firstname.lastname@example.org along with a current club roster. Club rosters must be updated to include members prior to inclusion in race results.
The club roster and race reporting templates are Microsoft Excel Spreadsheets (.xls)